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Roscommon County Road Commission |
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Current Meeting Minutes |
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A regular meeting of the Roscommon County Board of Road Commissioners was held at 7:00 p.m., January 26, 2012 at the Road Commission office. Present: Chair Kimberly Akin, Vice Chair R. Bill Ancel, Jackie S. Bertsch, Clinton Stauffer, and Thomas McGinnis. Also present: Manager Timothy L. O’Rourke, and Interim Office Manager Stefanie Simmons. Guests present: Lyon Twp. Supervisor Fred Koenigbauer, Krista Tacey-Cater - Resorter, Gerrish Twp. Supervisor Frank Homola, George E. Pappas, Jamie Houserman, Dale and Mary Jane Hartman - HLPOA and Fred Hoewe.
1. Motion Stauffer, second Bertsch, that the Agenda be approved as presented. All ayes.
2. Motion McGinnis, second Ancel. that Minutes from the Regular meeting held January 12, 2012 be approved as presented. All Ayes. Motion carried.
3. Motion Bertsch, second McGinnis, that payroll in the amount of $114,057.71, covered by voucher #8472, be approved as presented. Roll Call Vote: Ancel-Aye. Bertsch-Aye. McGinnis-Aye. Stauffer-Aye. Akin-Aye. Nays: None. Motion carried.
Motion Bertsch, second Stauffer, that bills due and payable in the amount of $102,063.29, covered by voucher #8473, be approved as presented. Roll Call Vote: Bertsch-Aye. McGinnis-Aye. Stauffer-Aye. Ancel-Aye. Akin-Aye. Nays: None. Motion carried.
4. Discussion was held on the DEQ bill of $100 for the Loxley property fuel tanks. Motion Bertsch, second Ancel, that the Road Commission pay the $100 tank inspection fees for the duration of the land contract with the understanding that this will not make them obligated to any future liabilities. Ayes Ancel, McGinnis, Bertsch, Akin, Nays Stauffer. Motion carried.
5. Board directed the Manager to draft a letter from the Chair to EBS informing them that the Board is not happy about the Priority Health contract remaining unsigned.
6. Township Allocations were discussed. Motion Ancel, second McGinnis, that the Road Commission continue the $100,000 allocation as in the past. The $40,000 incentive that was given in the past will be restructured to be $20,000 a year to 2 townships making a total of $40,000 allocated by the Road Commission per year. The cycle will remain unchanged. If a township cannot use the money in the year they are scheduled, other arrangements may be made with approval of the Manager. All ayes. Motion carried.
7. Motion Bertsch, second McGinnis, that the staff be authorized to bid 2012 seasonal bids. All Ayes. Motion carried.
8. Motion Bertsch, second Ancel, that staff be authorized to bid one tandem axle truck with a pre-wet system, underbody scraper and a wing plow. All ayes. Motion carried.
9. Correspondence: 1) Crawford Co wage and benefit questionnaire. 2) MDOT salt/sand reports for the North region. 3) Email from Liz Rademacher regarding snowy roads and snowmobiles. 4) Managers response to Liz Rademacher’s Email. 5) LTAP’s paser training and certification. 6) MDOT maintenance memorandum. 7) MDOT rejection letter for F funds on CR 400 for 2013.
10. Manager’s Report was presented.
11. Commissioners Reports were given. Comm. Bertsch – HLPOA meeting to discuss possible road end projects and funding. Comm. Ancel – Approves of the new table configuration in the Board room. Comm. Stauffer – Thanks staff for responding so quickly during the recent rains with spreading of sand and catch basin clean out. Comm. McGinnis – Thanks staff for helping to get large message boards on M-55, warning of thin ice. Comm. Akin – Also met with HLPOA. Would hope that the final road end inventory would be available soon and be available for roll out at proposed committee meeting with townships and lake associations.
12. Public Comments – Fred Hoewe apologized for his phone ringing during the meeting. Fred Koenigbauer questioned the Manager’s statement that $900,000 was added back to the fund balance and applauded the Manager and Staff for being able to do that in such economically unsound times.
At 7:55 pm, Chair Akin declared the meeting adjourned. The next regular meeting will be held at 7:00 p.m., February 9, 2012 at the Road Commission Office.
(Minutes subject to Board approval) |
